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Solutions > Automation for SAP > Order Confirmation

StampAutomate order confirmation 
processing in SAP

It’s the information you rely on to ensure you’ll have the goods you need when you need them. And that is the way to gain more confidence in your production running smoothly.

Eliminate supply chain disruptions with
greater visibility into the status of your orders

Checking order confirmations to make sure they match your purchase orders (POs) in SAP gives you confidence in your supply and allows you to prepare for changes. Yet, this procedure, when done manually, can be quite tedious and inefficient.

You’ve already invested in an SAP solution. Automating the order confirmation process is the next step toward managing your supply chain with efficiency and acuity. ReadSoft’s Order Confirmation solution automates the processing of incoming order confirmations, most of which match the purchase order data. Consequently, the procurement staff can focus on exception handling and other value-adding tasks.

Key features and benefits

  • Available to any authorized employee in the organization through an intuitive, easy-to-use interface (SAP- or web-based)
  • Automatic capturing of data at line-item level and entry of data into SAP
  • Automatic matching of order confirmation data with corresponding purchase order
  • Order Confirmation for SAP - Check BoxesIn the event of discrepancies, corresponding purchase order is
    updated accordingly, triggering user notification
  • Built-in workflows for exception handling
  • Transparent and traceable procedure
  • Order confirmation processing times reduced to a minimum
  • Timely information if a supplier cannot meet the order terms
  • No production downtimes due to insufficient supply
  • Improved data quality

Timely transfer of critical order information 
in an SAP-certified workflow

In the SAP world, automating order confirmation processing means filling in a gap in P2P functionality. Or taking unnecessary manual labor out of a process that can practically run itself.

An automatic and easier way of keeping tabs on your supply  

With any luck, the bulk of order confirmations you receive will present a perfect match with your purchase orders and be posted in SAP without requiring any human intervention. Order confirmations with “no exceptions” post automatically to SAP.

But when that’s not the case, the software provides a built-in, automated workflow for addressing conflicting information. With immediate notifications, you are able to quickly take action to resolve discrepancies in the desired due date, quantity, or product you requested by adjusting an order, sourcing a new supplier, or substituting a product. It’s a transparent and traceable process that minimizes manual efforts and improves communication with suppliers.

Here’s how it works

SAP Order Confirmation Process Flow

SAP Order Confirmation - Capture and Entry

Capture and entry

  • An order confirmation is received as a paper or electronic document – any file, any format.
  • ReadSoft capture software extracts line-item data and sends it into the SAP system
    in one quick, automated step.
  • Alternatively, order confirmations may be entered manually into the workflow via ReadSoft’s SAP user interface or its user-friendly web application.
SAP Order Confirmation - Data Checking

Data checking

  • Order confirmation data is compared against the corresponding purchase order data and existing master data in SAP.
  • Order confirmation documents that match the corresponding purchase order are posted automatically to SAP. No human action is required.
SAP Order Confirmation - Exception Handling

Exception handling

  • Order confirmation documents that do not match the corresponding purchase order are directed to the responsible person for correction via a built-in workflow.
  • Appropriate parties are notified of discrepancies immediately in order to prevent
    supply issues.
  • Users update the purchase order accordingly and post the document to SAP.
  • Transparent, documented process protects against production stops due to
    inadequate supply.

Learn more about order confirmation

  
Order Confirmation - Driving More Value from ERP System Investments: Automating P2P Processes and Beyond in SAP

Driving More Value from ERP System Investments: Automating P2P Processes and Beyond in SAP

Many organizations begin ERP-related process automation efforts in AP departments and are interested in automating other financial processes for efficiency gains. This white paper explores the exponential benefits that can be gained from automating all document-driven and transactional processes tied to an SAP ERP system – in AP and beyond.

White paper - Please register to download

  
  
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Take Control of Purchasing Costs: Automate procurement

Automating procurement processes is a crucial step in realizing significant purchase-to-pay savings. ReadSoft’s cost-efficient workflow automation normally pays for itself within a year and then continues to boost your bottom line.

Brochure
  
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Take Control of Purchasing Costs:
Automate Your Order Confirmations

ReadSoft automates the process of checking order confirmations against purchase orders in SAP with an easy-to-use solution that gives you full control. When a problem arises, the software alerts you for follow-up, saving you time and trouble with early identification and resolution of issues.

Brochure
  
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Automation beyond Accounts Payable in SAP

Companies that choose to automate both purchase order generation and invoice processing in SAP benefit from automated workflow, greater control over expenses, and elimination of “maverick” spending. Automation of both of these processes delivers compounded benefits.

Article

  

Please visit our Resource Library to find out more - here you will find all our brochures, articles, white papers, fact sheets, reports, and other material.

Learn more about order confirmation