Purchase Requisition Processing

Automation for SAP

Solutions > Automation for SAP > Purchase Requisition Processing

Take control of your purchases:
simplify requisitioning

Implement a universal purchase requisition process that you can see, you can control, and that practically runs itself. Purchasing departments can generate real value for an organization by ensuring that all purchases are pre-approved internally – aggregated and controlled spending. Automated purchase requisition processing in SAP makes this possible.

Request and approve through a simple and easy-to-use web form

The Aberdeen Group reports that organizations lose nearly 25% of every dollar spent due to uncontrolled spending that misses out on preferred pricing and terms when purchasers circumvent standard (and usually complex) requisition procedures.

ReadSoft’s purchase requisition processing software provides a configurable workflow to automate and simplify this process. By providing every approved requisitioner in your business with an easy-to-use web form for requisitioning, you immediately gain visibility of all purchase requests as they move through the procurement process. At the same time, you establish an audit trail for meeting today’s and future compliance regulations.

Key features and benefits

Controlled collection of all requisitions, organization-wide
Automated workflow for purchase approval and cost allocation
Integration with existing electronic catalogs
Works seamlessly inside SAP system
Also accessible through a simple web interface for users outside of SAP
Quick to implement and highly configurable to enhance existing workflows
Automatic validation against SAP master data, transactional data, and configuration settings
Better basis for price, conditions, and terms negotiations
Reduced costs for purchasing, logistics, and accounting
Improved incoming invoice processing
Improved reporting ability for finance departments
Optimized supplier selection

Leverage your existing SAP infrastructure to
standardize requisitioning enterprise-wide

ReadSoft’s purchase order requisition software brings the time-saving benefits of automation to infrequent purchasers and SAP users alike.

Execute purchase requisitions, order confirmations,
and invoice approval all through the same application

Purchase orders touch every subsequent transaction both inside the organization and with the supplier. Besides boosting productivity and increasing visibility, purchase requisition automation enables automatic comparisons down the line of purchasing documents to order confirmations, delivery notes, and invoices as they are processed – continually delivering benefits to the entire P2P process.

Here’s how it works

SAP Purchase Requisition Processing Flow

Requisitioning

Any person in the organization can raise a a demand and create a requisition document.
Requisitions are entered through an SAP user interface or an easy-to-use,
simple web application.
Requisition form is user-friendly, encouraging user adoption.
Access to existing online catalogs simplifies the selection process based on a set of standard materials and services.

Approval workflow

Multi-level review and approval workflows are easily adapted to individual business rules.
All approvals are recorded in a visible audit trail for quick reference.
Requisition and supporting documentation are constantly available to approvers.

PO creation

When the final approver authorizes the purchase request, a purchase order is automatically generated in SAP.
The purchase requisition is available throughout the entire P2P process for quick and easy matching with order confirmations, delivery notes, and invoices.
A clear overview of request-and-approval processes aids price negotiations.

This is how other companies have used our solutions

Pump manufacturer optimizes procurement process

German pump manufacturer Allweiler has optimized its procurement process with a ReadSoft solution for purchase requisition processing that integrates with their SAP ERP system.

Reference case

Reference cases for all solutions and industries can be found here.

Learn more about purchase requisition processing

Purchase requisition processing - Automation beyond accounts payable for SAP

Automation beyond Accounts Payable in SAP

Companies that choose to automate both purchase order generation and invoice processing in SAP benefit from automated workflow, greater control over expenses, and elimination of “maverick” spending. Automation of both of these processes delivers compounded benefits.

Article

Take Control of Purchasing Costs:
Automate Your Requisition Processing

Organizations lose nearly 25% of every dollar spent due to “maverick” purchases that miss out on preferred pricing and terms. Optimizing the front-end procurement process is integral in improving the entire purchase-to-pay process. ReadSoft’s automated requisition solution resides and works seamlessly inside SAP.

Brochure

Driving More Value from ERP System Investments:
Automating P2P Processes and Beyond in SAP

Many organizations begin ERP-related process automation efforts in AP departments and are interested in automating other financial processes for efficiency gains. This white paper explores the exponential benefits that can be gained from automating all document-driven and transactional processes tied to an SAP ERP system – in AP and beyond.

White paper - Please register to download

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