Capture to Archive

Document Processing

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Solutions > Document Processing > Capture to Archive

Document archiving:
the first step toward a paperless office

Business processes rely on the accurate transfer of information. A streamlined document storage strategy is the first line of defense against filing errors, labor-intensive information access, and the threat of paper overtaking your workspace.

Document scanning brings paper into the 21st century

Paper is not going away any time soon…but the strides that organizations today are taking toward a visionary paperless office go a long way in eliminating inefficiencies of manual, paper-based processes. Investing in a good document imaging system is the first step toward creating easily accessible digital archives of personnel files, contracts and agreements, vendor and customer data, back-office documents (travel expense documents, invoices, orders), and more.

No matter the structure or format of your documents, ReadSoft’s document capture software automatically scans, classifies, and indexes the documents, preparing them for entry into your target archiving system. Searching for information becomes significantly easier as piles of paper and files are translated into coherent data fields with the click of a button.

Key features and benefits

Single capture platform handles a wide variety of paper and electronic documents used in insurance claims processing, real estate transactions, human resources, and more
Highly accurate, automatic indexing of documents for easy retrieval
Simple connection with all major archiving systems
Low-maintenance, out-of-the-box solution requiring minimal configuration to be production-ready
Self-learning technology continually increases its recognition capabilities
Low initial investment costs and total cost of ownership

Manage the past,
set the foundation for the future

As a first step, digitizing your paper archives will immediately offer time-saving retention and retrieval capabilities. As your document-handling volume and complexity grow, ReadSoft data capture technology easily adapts with you.

Transforming old and new documents into information you can act on

Efficient document management results from competent document capture and a subsequent two-way communication between the capture software and the target system. ReadSoft’s capture technology enables the target system to kick a document all the way back to the capture process if it perceives an error, allowing discrepancies in data to be resolved on the front end so they don’t interrupt downstream business processes. What’s more, the capture technology is self-learning, meaning that it increases its recognition of repeating headers to continually increase indexing efficiency.

Transforming your old and inbound documents into coherent, organized information is a swift, automated process.

Here’s how it works

Scanning

Paper documents (both hand-written and typed) are scanned and digitized.
All fax, email, and other electronic documents are immediately ready for interpretation.

Data capture and interpretation

Index fields and barcode information are extracted and interpreted by the capture software.
Documents are classified by type (medical records, insurance claims, contracts, etc.), and specified data is categorized.

Validation and routing

Discrepancies and missing information are flagged for user verification.
Validated documents are sent directly to the target archiving system.

This is how other companies have used our solutions

ReadSoft revolutionizes the handling of 16 million patient documents at Karolinska University Hospital

Karolinska University Hospital is making a bold move to get control of the ever-growing volume of patient documents. Instead of manually sorting and classifying 16 million patient records and forms, the hospital is turning to pioneering IT for help. Karolinska is the first hospital in Sweden to introduce automatic classification of patient records. The winners here are the patients and future research.

Reference case

Reference cases for all solutions and industries can be found here.

Learn more about capture to archive

Data Capture for Accounts Payable:
Putting the “See” in OCR

This report examines current demand for OCR/Data Capture solutions and may serve as a guide for AP decision-makers considering a data capture solution. It also includes an overview of several popular OCR/Data Capture solutions, and case studies, organized for easy comparison.

Report

Automating Document Processing:
Room for more productive business

Automating the preparation and sorting of all your process-driving documents gives you the time and resources needed to focus on essentials and continue to build your business.

Brochure

Document Capture Automation: Capture to Archive

Regulatory requirements have mandated that most organizations store or archive a wide range of documents as part of their standard business operations. ReadSoft capture-to-archive solutions offer agility, scalability, and seamless integration with target systems.

Fact sheet

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