Large Scale Document Automation - A Piece of Cake
  
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Solutions > Document Processing > Mailroom Automation

Put your mailrooms on autopilot

EnvelopeTurn your complex inbound document sorting and distribution processes into high-performance, automated flows. Even the great volumes of paper and electronic information received by large corporations and SSCs can be adeptly managed through a single platform.

Insurance that not a single document will go missing

Regardless of the number of incoming information channels your mailrooms accommodate each day, ReadSoft’s integration platform can single-handedly manage your entire document inflow. The foundation of our digital mailroom solution is highly accurate scanning technology, which quickly captures the information on your documents, classifies the document type, and then forwards the information (and the document) automatically for immediate entry into the right business process. The technology can be applied across multiple locations to aggregate information received organization-wide, enforcing a consistent and reliable methodology to business-critical document dissemination.

Key features and benefits

  • Accommodates multiple information channels, existing user applications, and input volumes
  • Handles high volumes of all document formats (structured, semi-structured, and unstructured)  
  • Mailroom Automation - Check BoxesSelf-learning document classification technology continually
    improves results 
  • Accommodates decentralized scanning with centralized
    classifying and indexing
  • Reduces time and costs spent on manually sorting and distributing mail
  • Improves service quality with faster response times
  • Boosts productivity with more efficient business processes
  • Easily adaptable to new or changing document types

Manage the daily flood of incoming information

Business processes take off when information arrives in the right hands. Mailroom automation makes that happen sooner. 

Thousands of documents. Countless recipients. One single processor.

ReadSoft inbound document processing benefits both your organization and your customers. Instead of devoting valuable worker time to reviewing incoming forms, contracts, and other documents in order to route them to the appropriate destination – implement document recognition and routing technology to reduce labor costs and deliver better results, faster. 

Here’s how it works

Mailroom Automation / Digital Mailroom Process Flow
Mailroom Automation - Scanning and Classifying

Scanning and classifying

  • All types of documents, from forms to letters, are scanned at any number of mailrooms for instant arrival at a centralized processing point.
  • Document recognition technology analyzes the documents, looks for keywords, and determines the document classification.
Mailroom Automation - Data Capture and Validation

Data capture and validation

  • Relevant document fields are captured, and the data is validated according to master data or a set of pre-determined rules.
  • Missing or inaccurate information is flagged for user verification.
Mailroom Automation - Entry into Business Processes

Entry into business processes

  • Digitized documents are directed to a target person or group via a workflow.
  • Relevant data from documents is incorporated into existing systems.

This is how other companies have used our solutions
  

Mailroom Automation - Spiegel - Reference case

Spiegel wipes days off mailroom handling times

If you feel your mailroom could be operating more effectively then you'll be interested in seeing how German publishing giant Spiegel managed to wipe days off their mailroom handling times with a ReadSoft solution.

Reference case
  
  
PDF - Reference Icon

Handling 100,000 documents a day made easy with ReadSoft

Insurance providers are classic examples of businesses with high incoming document levels. For German health insurer Techniker Krankenkasse, processing 100,000 documents per day is no longer a hassle thanks to ReadSoft.

Reference case
  
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More benefits than anticipated at HSBC Bank

When banking giant HSBC needed help to automate the processing of large volumes of application forms they turned to ReadSoft.

Reference case
  
PDF - Reference Icon

Four million reasons for Document Automation

Increased security, better customer service and decreased costs. These are just of the reasons Swedish insurance company IF has automated their document handling.

Reference case
  

Reference cases for all solutions and industries can be found here.

Learn more about mailroom automation
  

Mailroom Automation - Data Capture for Accounts Payable - Report

Data Capture for Accounts Payable: Putting the “See” in OCR

This report examines current demand for OCR/Data Capture solutions and may serve as a guide for AP decision-makers considering a data capture solution. It also includes an overview of several popular OCR/Data Capture solutions, and case studies, organized for easy comparison.

Report


  
  
PDF Brochure Icon

Automating Document Processing:
Room for more productive business

Automating the preparation and sorting of all your process-driving documents such as sales orders, delivery notes, invoices, and other business transaction documents enables more productive work, better service, and improved relations.

Brochure
  

Please visit our Resource Library to find out more - here you will find all our brochures, articles, white papers, fact sheets, reports, and other material.